Run every aspect of your school
from one secure platform.
AcademiaOS connects admissions, attendance, daily fees, academic results, Smart ID cards, parent communication and mobile access — all under one login, with role-based security for every member of staff.
Everything in one system
Complete school administration
Every module is connected. A payment updates the fee balance. An attendance mark triggers the daily fee charge. A result enters the approval workflow automatically.
Admissions & Learners
Digital admission records, profile photos, class assignments, guardian contacts and payment plan configuration — all in one place.
Attendance & Daily Fees
Mark attendance in seconds. Daily-fee learners are charged automatically per day present. Missed days carry forward — nothing slips through.
Fees & Finance
Collect payments, generate official receipts and track outstanding balances. Term, monthly and daily fee plans all supported.
Academic Results
Teachers enter marks, headteachers review, proprietors approve. Results are locked until every level signs off.
Smart ID Cards
Print scannable ID cards for every staff member and learner. QR codes link directly to their profile for gate security and transport tracking.
Parent & Guardian Portal
Parents see attendance, fees, homework and results in real time. No WhatsApp chasing — everything is in the app.
Attendance · Finance · Fees
Daily fees that actually add up.
For schools charging per school day attended — AcademiaOS calculates the fee automatically when attendance is marked. Absent days are skipped. Holidays are skipped.
Carry-forward logic
Any unpaid balance from the previous day is automatically carried forward — no manual chasing.
Term, monthly & daily plans
Set a different payment plan per learner. The system handles the maths.
Real-time balance
Accounts staff always see the live balance. No spreadsheets.
Official PDF receipts
Every payment generates a printable, numbered receipt instantly.
Example · Daily fee learner
Calculated automatically. No spreadsheet needed.
Mrs. E. Asante
Headteacher
ID: headteacher
Scan to verify
Kofi Mensah
Primary 4 (Blue)
ID: ADM-2024-0042
Scan to verify
Identity & gate security
Smart ID cards — print & scan.
Every staff member and learner gets a scannable ID card. Print individually or in bulk. QR codes link directly to the person's record for gate security, transport tracking and attendance.
- Staff (amber) and learner (green) cards are visually distinct
- Print on any A4 printer — 2 per row
- QR codes encode the unique badge ID
- Filter by class or role before printing
Access control
Every staff member sees only what they need.
14 role types from Super Admin to Canteen staff. Permissions are fixed by role — not configurable by accident.
Android & iOS apps
Native mobile apps for staff who need to work on the go. Attendance, approvals and messages — all from a phone.
Desktop offline app
Electron-based desktop app for schools with unreliable internet. Data syncs when connection is restored.
Built-in messaging
Secure internal messaging between staff and parents. No third-party apps needed — everything stays in the system.
For schools
Ready to run your school from one desk?
Fill in the form and we will set up a demo for your school. You will receive login credentials to explore the full system before committing to anything.
We set up your school
Your data, your staff, your classes — configured before you log in for the first time.
You get real credentials
No demo sandbox — you see a live system with your school name and logo.
Training included
We walk your administrator through every module before handover.