Packages for every stage
No invented figures and no surprise checkout. Compare exactly what Starter, Standard, Premium and Enterprise include, then send your school details for pricing or a demonstration.
Small schools beginning their digital transition
Desktop-first school administration
A practical entry package for schools moving essential administration, attendance and fee records into AcademiaOS from one school office.
Pricing
GHS 15 / learner / term
Up to 200 learners.
Growing schools needing flexible office access
Web + Desktop school operations
A connected operating package for schools that need authorised administration staff to work from the installed Desktop application or through the secure Web application.
Pricing
GHS 25 / learner / term
Up to 600 learners.
Schools ready to connect the entire operation
Full connected school ecosystem
The complete AcademiaOS ecosystem for schools connecting administration, teachers, parents, transport, security, academics, finance and authorised mobile workflows.
Pricing
GHS 35 / learner / term
Up to 2,000 learners.
Large institutions and multi-campus organisations
Institutional scale and custom control
Premium AcademiaOS capabilities with institution-level limits, multi-campus operation, custom integrations, communication allowances and priority support.
Pricing
Custom Pricing
Institutional quotation based on size, campuses and requirements.
Optional add-on
GHS 300 / term
Smart ID card printing, Code 39 scanning and restricted identity-verification workflows for Starter and Standard schools.
Optional add-on
GHS 500 / term
Restricted gate control, visitor, authorised pickup and security workflows for Starter and Standard schools.
Full comparison
Smart ID and Security remain optional add-ons, so a school can choose the physical identity and gate tools it actually needs.
| Feature | Starter | StandardMost Popular | Premium | Enterprise |
|---|---|---|---|---|
| Applications and role access | ||||
Desktop application | ||||
Web application | ||||
Mobile ecosystem Premium opens Mobile only to roles with authorised mobile workflows. | Eligible roles | Eligible roles | ||
Proprietor / Proprietress | Desktop | Web + Desktop | Web + Desktop + Mobile | All entitled surfaces |
School Admin | Desktop | Web + Desktop | Web + Desktop + Mobile | All entitled surfaces |
Accounts staff | Desktop | Web + Desktop | Web + Desktop + Mobile | All entitled surfaces |
Receptionist | Desktop | Web + Desktop | Web + Desktop + Mobile | All entitled surfaces |
Teacher / Headteacher | Mobile + limited Desktop | Mobile + limited/full entitled Desktop | ||
Parent / Guardian | Mobile | Mobile | ||
Driver / Conductor | Mobile | Mobile | ||
Security staff Starter and Standard may obtain restricted Security access through the Security add-on. | Add-on | Add-on | Mobile | Mobile |
| Core administration and finance | ||||
Learner, staff and guardian records | Basic | Full core | Full | Full |
Classes and subjects | Basic | |||
Learner attendance | Basic | Full office workflow | Full + classroom/mobile | Full |
Fees and collections | Basic | Full everyday finance | Advanced finance | Advanced/custom |
Daily-fee management | ||||
Fee arrears and monitoring | Basic | Advanced | Advanced/custom | |
| Academics and families | ||||
Exams and results | Limited / optional | |||
Terminal reports | ||||
Homework and classwork | ||||
Parent mobile portal | ||||
Teacher mobile tools | ||||
Proprietor approval workflows | ||||
Advanced finance reports | Limited | |||
| Operations, communication and intelligence | ||||
Canteen management | Optional add-on | |||
Transport management | Optional add-on | Optional add-on | ||
Payroll | ||||
Advanced analytics | Limited | |||
SMS / Email / WhatsApp / Push | Very limited | Limited | Full entitlement | Custom / high-volume |
Smart ID Available separately as a Smart ID add-on on Starter and Standard. | Add-on | Add-on | Included / available | Included / custom |
Security system Available separately as a Security add-on on Starter and Standard. | Add-on | Add-on | Included / available | Included / custom |
Desktop and cloud synchronisation | ||||
| Capacity and support | ||||
Learner / staff / device limits | Lowest | Medium | High | Custom |
Campuses | 1 | 1 / configured | Higher allowance | Multi-campus |
Support | Basic | Standard | Priority | Priority / SLA |
| Choose your package | Request pricing | Request pricing | Request pricing | Request pricing |
Selected package
Desktop-first school administration
Complete the form and the AcademiaOS team will contact your school. Your selection will be included automatically in the request reviewed by Super Admin.
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